Equal Opportunities Monitoring - UKRI FLF Round 10
Background
As part of the selection process for submissions to round 10 of the UK Research and Innovation (UKRI) Future Leaders Fellowship scheme, host organisations must provide a statement describing the inclusive process they used to identify and select the applications for submission. As part of this statement, UKRI also require us to provide anonymised information on the number of prospective applications with details of the sex and gender, ethnicity, and disability of applicants.
As Higher Education Institutions have a responsibility under the Public Sector Equality Duty (PSED) to advance equality of opportunity, the collection and reporting of data at a scheme level will provide lead organisations with evidence to demonstrate compliance with this duty alongside providing insights into how effective their selection policies and procedures are.
Collection of the following information will help UKRI to monitor the success rate of applicants in relation to each characteristic.
UKRI are the Data Controller, and their Data Protection Officer can be contacted via dataprotection@ukri.org. Swansea University is the Data Processor and is committed to protecting the rights of individuals in line with the Data Protection Act 2018 and the UK General Data Protection Regulation (UK GDPR).
Swansea University has a Data Protection Officer who can be contacted through dataprotection@swansea.ac.uk.
What information do we collect about you?
We are collecting information about your sex, gender, sex at birth, disabilities, ethnicity, and nationality.
How will your information be used?
Swansea University is collecting the above information on behalf of UKRI who will use it monitor equal opportunities. UKRI are collecting this data to understand the overall levels of interest in this scheme and to understand the university triaging processes for those applications that get submitted and the demographics across the selection stages.
The information returned to will not be shared outside of the Future Leaders Fellowship scheme team and will not be connected to any individuals on applications or used as part of the assessment process. UKRI will amalgamate data across all research organisation submissions and will share statistics with the internal UKRI project board for the scheme to understand the breadth of interest across research organisations, remit areas and the different demographics of applicants.
What is our legal basis for processing your personal data?
Swansea University are collecting this information on behalf of UKRI.
UKRI are processing diversity monitoring data as it is in the public interest for them to ensure compliance with the Equality Act 2010 and to monitor and promote equal opportunities in research and innovation across the UK.
The conditions relied upon for processing the information are to monitor equality and diversity which is necessary for the performance of a task carried out in the public interest (Article 6(1)(e)) and in the exercise of official authority vested in the controller or because it is necessary for compliance with a legal obligation (Article 6(1)(c)), and reasons of substantial public interest (Article 9(2)(g)), namely to ensure compliance with the Equality Act 2010 and Schedule 1 of the Data Protection Act 2018 to promote and maintain equality in research and innovation.
Who receives your personal data?
The information you provide to us will be shared with UK Research and Innovation (UKRI) in an anonymized form where possible, who will use it to monitor the success rate of applicants in relation to each characteristic and better understand the impact of demand management across different groups of researchers.
How long will your information be held?
The information you share with Swansea University will be held until after the closing date of round 10 of UKRI’s Future Leaders Fellowship scheme when we must provide the information to UKRI. This will normally not be longer than 12 months after you supply the information.
Security of your information
Your information will be stored securely with access restricted to personnel directly involved in processing and anonymising the information.
What are your rights?
You have a right to access your personal information, to object to the processing of your personal information, to rectify, to erase, to restrict and to port your personal information. Please visit the University Data Protection webpages for further information in relation to your rights.
Any requests or objections should be made in writing to the University Data Protection Officer:
University Compliance Officer (FOI/DP)
Digital Services
Swansea University
Singleton Park
Swansea
SA2 8PP
Email: dataprotection@swansea.ac.uk
How to make a complaint
If you are unhappy with the way in which your personal information has been processed, you may in the first instance contact the University Data Protection Officer using the contact details above.
If you remain dissatisfied, then you have the right to apply directly to the Information Commissioner for a decision. The Information Commissioner can be contacted at:
Information Commissioner’s Office,
Wycliffe House,
Water Lane,
Wilmslow,
Cheshire,
SK9 5AF