Administrative Assistant - Disease Research Group

About The University

Swansea University is a research-led university that has been making a difference since 1920. The University community thrives on exploration and discovery and offers the right balance of excellent teaching and research, matched by an enviable quality of life.

Our stunning waterfront campuses and multicultural community make us a desirable workplace for colleagues from around the world. Our reward and benefits, and ways of working enable those who join us to have enriching careers, matched by an excellent work-life balance.

About The Role

This is a Fixed Term role for 12 months working full-time

The Disease Registers Group (DRG) are part Population Data Science within Swansea University Medical School. The DRG maintains and operates several exemplar chronic disease registers. The group works with organisations including the NHS, other Universities, Medical research charities, the pharmaceutical industry and directly with people affected by the conditions. The DRG has a track record of delivering complex projects with and to a diverse range of stakeholders.

The DRG has a brief to design, develop operate and maintain chronic disease registers that capture clinical information and data directly from people affected by the disease. That data is then linked and placed in a Trusted Research Environment where it can be queried, subject to suitable governance by accredited researchers.

The DRG maintain the access and analysis pipelines for these environments and as such spend significant time meeting with stakeholders, maintaining software, integrations and analysis tools.

The purpose of the role is to assist the DRG team to effectively manage the administrative aspects of their day-to-day activities. The post holder will maintain, manage and facilitate a variety of DRG related groups. Organise and administrate activities such as user-based support, knowledge communication sessions, and provide administrative assistance across the DRG.

Equality, Diversity & Inclusion

The University is committed to supporting and promoting equality and diversity in all its practices and activities. We aim to establish an inclusive environment and welcome diverse applications from the following protected characteristics: age, disability, gender reassignment, marriage and civil partnership, pregnancy and maternity, race (including colour, nationality, ethnic and national origin), religion or belief, sex, sexual orientation.

As an inclusive and welcoming workplace, we value people for their skills regardless of their background. Applications are welcome in Welsh and will not be treated less favourably than those submitted in English.

Welsh Language Skills

The Welsh language level required for this role is Level 1 - A little. The role holder will be able to pronounce Welsh words, answer the phone in Welsh (good morning/afternoon) and use very basic everyday words and phrases (thank you, please etc.). Level 1 can be reached by completing a 1 hour course.

The University is a proud bilingual institution, our Welsh Language Strategy outlines our aspiration to promote the language and enable our staff to engage with the language as an additional workplace skill and as a gateway to new cultural and social opportunities. Applications are welcome in Welsh and will not be treated less favourably than those submitted in English. Welsh speakers have the right to an interview in Welsh. Applicants for a role where Welsh skills are essential are expected to present their application in Welsh and will be interviewed in Welsh, if shortlisted.

Additional Information

Applications for this role will take the format of a CV submission and cover letter.

Please ensure that you provide evidence in your CV and cover letter as to how you meet the essential and desirable criteria. 

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